Claiming Expenses
If you have incurred expenses during your work on behalf of the company, you can claim these back by submitting a claim through Xero. For entering receipts, this is conveniently done via an app on your mobile phone – there are iPhone and Android versions.
Car Use
If you use your own car on the company’s business (please make sure that such use is in conformity with our policy explained at 1.13 Driving at Work before using your own car), you can claim costs at the HMRC-approved rate by entering a new receipt in the online version of Xero. Under Expense Claims, click on New Receipt. Under Receipt From, enter your name and put the date of the claim – i.e. when the expense was incurred. Enter it as mileage, with details of who you were visiting and where. The quantity is the total mileage and the Unit Price is 0.45, the current HMRC approved rate. Under account, select “7306 – Mileage Claims”. Tax Rate is No VAT. I will approve the claim for payment. The appropriate payment will be made to your bank account.
Other Expenses
Keep receipts for any approved expenses incurred and use your phone app to submit them. Under Receipts, you can add details and add a photo of the paper receipt.
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Last Updated on 30 March 2022 by Keith