It is helpful if general office documents that we all refer to, such as the telephone extension list, have a footer at the bottom which indicates where that particular document is saved and the name that it was given. This saves other people lots of time in trying to locate the document on the system if it needs to be updated or amended. For example, it will look something like this: Z:\Cabinet\Case Files\LOVENCO\B0001.000\2011-06-01 TELEPHONE numbers list.doc It is possible to insert this information automatically into the footer of a document by doing the following:
- Open the footer of the document and place your cursor in the footer (either by double-clicking below the bottom margin on the page, or by clicking on the Insert tab, followed by Footer).
- Click INSERT tab; followed by QUICKPARTS; followed by FIELD. This will open a new dialogue box.
- On the left hand side under “Field Names:” choose FILE NAME.
- Leave Field Properties on “(none)” and under “Field Options” on the right hand side check the box marked “Add path to filename”.
- Click OK.
- Select the text that has been inserted and reduce the size to 8 point, and select the Johnston font.
- Close the footer.
Last Updated on 30 March 2022 by Keith